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The tasks and responsibilities of a personal assistant include providing administrative assistance to maintain the smooth functioning of the workplace. Provides assistance to managers and staff by doing a number of activities relating to organization and communication, among other things.
Ability to interact effectively through phone and email in order to ensure that all Administrative Assistant activities are handled correctly, with high quality, and in a timely way is essential for this position. It is possible to guide and lead the work of others.
Answering and directing phone calls.
Meetings and appointments should be organized and scheduled.
Keep contact lists up to date.
Support in the drafting of reports that are due on a regular basis.
Create and maintain an organized file system.
Place an order for office supplies.
Make arrangements for travel.
Expenditure reports must be submitted and reconciled
Provide guests with general assistance.
Answering questions and requests will help you to provide information.
Take notes while you’re driving.
Conducts research and develops presentation materials
Manage a large number of projects
Contribute to the team effort by achieving outcomes that are linked to the team’s objectives.
Carry out administrative tasks such as filing, typing, copying, binding, scanning, and other similar tasks.
If necessary, write letters and emails on behalf of other members of the office staff.
When the need arises, cover the reception desk.
Minutes of meetings should be accurate.
Organize and coordinate office processes.
Respond to inquiries received by email, telephone, or in person.
Improve the efficiency of administrative systems by developing and updating them.
Receive and transfer telephone calls Schedule and manage employee appointments
Maintain accurate employee vacation and sick leave records.
Visitors to the office should be greeted and assisted.
Documents are photocopied and printed on behalf of other colleagues.
Administration or assistant experience that has been shown Knowledge of office management systems and processes
Excellent time management abilities, as well as the capacity to multi-task and prioritize tasks are required.
Communication abilities that are both written and vocal in nature
It is essential that you be proficient in Microsoft Office.
Writing Abilities in the Administrative Field
Accuracy and meticulousness in the details
Full-time, permanent positions are available.
A monthly salary of up to AED3,000.00 is possible.
To apply for this job email your details to email@example.com